Senior Project Administrator

Mandatory Requirements – Senior Project Administrator

[Please email direct – brian.raskin@valcom.ca]

M1 – The proposed resource has, as a minimum, one-hundred and twenty (120) months of experience at the senior project administrator level in the last one-hundred and eighty (180) months providing administrative services to projects within the Department of National Defence or other Federal Department or Agency.

The experience must include a minimum of 24 months of combined experience in a minimum of four (4) of the six (6) administrative areas below in a project environment:

1. Use of Civilian, Military or Other Forces* Personnel Management policies, procedures, and systems;
2. Provision of assistance to the Unit/Corporate Security Officer, involving, but not limited to, creation of Consolidated Secret Network Infrastructure accounts, Visitor Clearance requests and processes, pass control procedures and supporting reporting requirements;
3. Maintaining and tracking financial transactions such as, financial budgets, verification of procedures  and maintaining a delegation of authorities database for delegated authorities.
4. Making travel arrangements for staff members and contractors, maintaining supporting information and databases and ensuring claims and/or reimbursements are properly accounted for.
5. Coordination of Access to Information or other Corporate requests and consolidating responses for Section Head approval.
6.  Coordination and implementation of facilities management policies, procedures, and administration, including accommodation requirements, asset management reviews and audits; and secure conference rooms and equipment reservations.

M2 – The proposed resource has hands-on experience in the use of Departmental Enterprise Resource Planning systems. The resource must have within the last 120 months, a minimum of 24 months of experience working directly with each of these types of software application systems:

1. Records, Disposal, and Information Management System (RDIMS) or similar corporate records management systems for maintaining project documentation and records.
2. Civilian/Forces Human Resource Management Systems or other similar corporate human resource management system.
3. Corporate financial management systems for project and section asset maintenance, tracking financial transactions and expenditure.
4. Temporary and minor travel arrangement corporate tools to process travel requests and supporting expenses.